2018 PVD Winter Lights Market

ExpiredPVD Winter Lights Market 2019

Published on :
  • Friday
    December 6, 2019
    5:00 pm - 9:00 pm
  • Saturday
    December 7, 2019
    12:00 pm - 9:00 pm

Mayor Jorge Elorza, the Department of Art, Culture + Tourism and the Department of Parks & Recreation are pleased to announce the 2019 PVD Winter Lights Market and Tree Lighting produced by the City of Providence and the Downtown Providence Parks Conservancy. Providence’s annual holiday tradition will take place over two days and feature a wealth of activities for all to enjoy including two tree lighting ceremonies, world champion figure skating demonstrations, special giveaways, live performances, the Eat Drink RI Market and so much more!

A slideshow of photos from previous Winter Lights Markets is below.

Eat Drink RI is proud to be curating the Market again and this year the city has asked for it to be fully food & drink focused. The Market will take place Friday, December 6th from 5-9 p.m. and Saturday, December 7th from 12-9 p.m. Vendors are required to commit to the entire time on both days. This event is intended to showcase local Rhode Island food & beverage producers serving prepared items for enjoying while engaging in the downtown activities or packaged food & drink items for gift giving (or to keep!).

Winter Lights MarketPlease review the Market details and vendor requirements below before registering and sending credit card payment by clicking the ADD TO EVENT CART button above.

This year’s registered participants include:

  • Aura’s Chocolate Bar
  • Beautiful Day
  • Beth Bakes
  • Blackbird Farm
  • Blount Fine Foods*
  • Clover Desserts LLC
  • DELIcious!
  • Enjoyful Foods
  • Gerbs Allergy Friendly Foods
  • GottaQ Smokehouse BBQ*
  • Incred-A-Bowl*
  • Kelila’s Designs
  • Matunuck Oyster Bar
  • Maxine Baked
  • Ming’s Asian Street Food*
  • New Harvest Coffee & Spirits
  • Pepper Junction
  • Pop On The Block
  • Revival Brewing Company
  • Rhode Island Organics
  • The Rustic Gift Basket
  • Twisted T’s*

A heated tent will be set up in the trolley lane in between the ALEX AND ANI City Center and Burnside Park. Vendors are required to bring tables and everything needed for booth set-up. The booth fee is $165 total for both days. Overnight security is provided and vendors may leave their booths set-up overnight Friday evening. Please be certain of your commitment to exhibit for both dates, as there are no refunds once payments are made.  Load-in information will be sent prior to the Market day.

* Food trucks are parked outside the tent along Washington Street.

PREPARED FOODS: Prepared foods must be licensed by the Rhode Island Department of Health. All sales and sampling must follow safe food handling guidelines. For any vendors providing prepared food, we require a copy of your food safety documents at the Market.

Downtown Providence Parks Conservancy

PRODUCT INSURANCE AND LICENSING: All vendors must carry product liability insurance, appropriate licensing from the RI Department of Health, and all applicable tax and sales permits. Copies must be submitted prior to the opening of the market. Vendors will not be allowed to set-up before these items are provided. A general liability insurance rider is required for December 6 and 7, 2019 naming:

Downtown Providence Parks Conservancy
30 Exchange Terrace
Providence, RI 02903

Eat Drink RI LLC
1061 Fish Hill Rd.
Coventry, RI 02816

Providence Department of Art, Culture + Tourism

CERTIFICATION & FOOD SAFETY: Vendors must maintain all appropriate Town and State licenses for their type of goods or food products, provide copies of such to Eat Drink RI and have licenses in their booth at all times. Vendors that serve any food samples that are not prepackaged must comply with state laws and regulations related to food service. Requirements include wearing of plastic gloves and providing a waste receptacle if sampling food.

All product labeling shall be truthful and accurate and adhere to the requirements set forth by the State of Rhode of Island. Any claims, such as organic, pesticide-free, origin, gluten-free, free range, sugar-free, etc. must be substantiated. Any intentionally false claims shall be cause for immediate removal from the Market.

INDEMNIFICATION: Vendor shall indemnify and hold harmless Eat Drink RI from and against any and all liability, claims, demands, damages, expenses, fees, fines, penalties, suits, proceedings, actions and costs of actions (including all attorney’s fees), of any kind or nature arising out of or in any way connected with this Agreement or Vendor’s use of the space(s), sale of goods or conduct of business by Vendor, its agents, servants, employees, customers, patrons or invitees or any act or omission of Vendor, its agents, servants, employees, customers, patrons or invitees. Vendor is responsible for all monies collected from the sale of Vendor’s goods. Eat Drink RI is in no way responsible for any lost or stolen monies or items. This Agreement shall be construed in accordance with the laws of Rhode Island without regard to conflict of law principles and venue for any action arising from this Agreement shall be in Providence County, Rhode Island. This Agreement may not be modified or amended except by a writing signed by the parties.

Vendor’s payment of $165 fee indicates that Vendor has read and understands the above Eat Drink RI Market Policies and Procedures and that any violation of such may result in loss of Market rental privileges. Vendor acknowledges that such Policies and Procedures may be amended from time to time and agrees to abide by the terms of any such amendments if Vendor continues to vend at the Eat Drink RI Market.

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ExpiredGrand Tasting Vendor/Exhibitor Contract 2019

Published on :
  • April 27, 2019
    12:00 pm - 4:00 pm

Please visit this page to purchase an ad in our Grand Tasting program book.

Vendors/Exhibitors will receive:

  • One 6’ skirted table
  • Cleaning, ice and trash services
  • Festival signage (8 ½” x 11”)
  • Tasting glasses provided to attendees
  • A listing with a link to your website on the “Grand Tasting” page of the Festival site, as well as your logo and products listed, if necessary, in the Festival program

Vendors/Exhibitors will provide:

  • Plastic serving dishes, flatware, toothpicks, napkins, etc., if your product requires it
  • Plastic glassware if preferred
  • Any marketing materials or décor you’d like for your table
  • Access to electricity must be indicated on registration form otherwise may not be available to your table

In an effort to contain costs and offer an upgraded experience, the Tasting is in a new location this year across two areas of the top floor of the RI Convention Center.

Vendors/Exhibitors who produce their products within Rhode Island are $375

All other Exhibitor Tables are $450

Tables in the BALLROOM:
Vendors/Exhibitors who produce their products within Rhode Island are $325

All other Exhibitor Tables are $395

Below are sample photos from the Convention Center showing the spaces, but will not be what our set up looks like. There will be cooking demo areas in all three spaces.

RICC Rotunda
RICC Rotunda

RICC Prefunction
RICC Prefunction

RICC Ballroom D/E
RICC Ballroom D/E

RICC Floorplan - Areas in red are for Grand Tasting
RICC Floorplan – Areas in red are for Grand Tasting

You may download a PDF of this form here, complete and mail it, along with a check made payable to:
Eat Drink RI LLC, 1061 Fish Hill Rd. Coventry, RI 02816

Please submit the following items to david@eatdrinkri.com:

  • Two certificates of general liability insurance in the amount of $1,000,000 minimum liability coverage for the date April 27, 2019 naming:
    • Eat Drink RI LLC
      1061 Fish Hill Rd.
      Coventry, RI 02816
    • Rhode Island Convention Center
      1 Sabin St.
      Providence, RI 02903
  • If mailing these insurance certificates, please send both to Eat Drink RI LLC, 1061 Fish Hill Rd. Coventry, RI 02816
  • Your logo in one of these formats: Photoshop, Illustrator, JPEG, PDF, TIFF, EPS. Logo should be at least 72 dpi @ 1200 pixels wide.
  • Your final tasting selections, if necessary, must be emailed no later than Wednesday, April 10, 2019 for inclusion in the printed program book.